What is the need to hire an event planner in the first place, right? You have a business, you know things work and organizing an event won’t be that difficult. Well, if you think so then today, I’ll be covering some reasons, why that is a terrible thing to do and how beneficial an event planner can prove to be.
And yes, if you see a career in event planning industry then you can use this to answer someone who asks ‘Why do we need an event planner’? (Believe me, this is common question people have)
Save some time
With the growing market, several variables have been introduced to the event planning. The government has also introduced certain regulations that you are required to adhere too. If you decide to organize your event, you have to figure out all of this. You will also have to meet tons of people and ensure that there is no hiccup. Even if you delegate few people to this, it is a humongous task.
So the logical conclusion is you should not spend so much time in doing all that, are rather focus your business.
Event Planners have an efficient system, which takes care of everything. Also, several things require attention even when the event is going on. So if you value time, and planning to organize a mid to large size event, then hiring event planners is the way to go.
Can Save you Money
Irrespective of the scale of the event, every business (or person) has a budget in mind. But I have a tip for all of you, instead of telling that budget to the organizers, tell the different elements that are required in the event. According to that, you can ask what is the best cost you can get for each of that.
In certain aspects like catering or music, event planners can give you the best deal after negotiating on your behalf.
Asses Vendor Quality
Event planners are in constant contact with different vendors. Secondly, for the same need they have 2-3 (sometimes even 8-10) vendors, depending upon cost and quality. This gives you the luxury to choose from different sources and pick the one; that is right for your budget or need.
Add some Spice to the Event
I believe that many businesses focus more on the intricate details of the event and completely ignore the ‘glamour’ part. This so-called glamor can give the right media attention and word of mouth to your event.
Most Event Planners (at least the ones with experience) nail this. They understand the product or the business and brainstorm ideas for the theme or special events that are best suited. You obviously have a say in it but speaking from experience it is better to leave such things in the hands of an event planner.
Finally, when the event is being organized, everything needs to go right. To be honest, this is rarely the case. For us, the day or days of the event are the most stressful. You are troubleshooting every minute, helping the attendees if they need anything, taking care of security and future performances. To be honest, at troubleshooting large event planners are preferred as they have a larger team and experience.
It all boils down to the scale of the event and the different elements.
Broadly, these are the primary reasons why hiring an event planner can come in handy. If any questions or queries need to answered, drop a comment below, and I will address the same.
In the future articles, I will be giving more tips, that can be beneficial to both sides of the party.